Small businesses often have tight budgets and diverse needs, which means the right equipment sometimes is the perfect combination of affordable and effective.
One piece of equipment your company probably uses daily is your printer — but maybe it’s time for an upgrade. In this guide, we'll explore the top printers on the market that fit various small business needs, from budget-friendly models to high-performance machines.
Why Invest in a High-Quality Printer for Your Small Business?
A reliable printer can significantly streamline your office operations, whether you're printing client contracts, marketing materials, or everyday documents. Investing in a quality printer means fewer paper jams, lower maintenance costs, and better print quality, which saves money and increases your office's productivity over time.
Top Printers for Small Businesses
Here’s a look at some of the best printers currently available that are ideal for small businesses.
1. Brother HL-L8360CDW
As one of the best color printers for small businesses, the Brother HL-L8360CDW if you need reliable, high-quality color prints. It's perfect for producing professional-looking presentations and brochures in-house.
Strengths: Fast printing speeds, color laser printer, excellent print quality.
Best For: Businesses that need high-quality color prints often.
2. Epson EcoTank ET-4760
The Epson EcoTank ET-4760 gets rid of the hassle of cartridges with its high-capacity ink tanks, making it perfect for small businesses that want to cut down on ink costs while still getting excellent print quality.
Strengths: Cartridge-free printing, low running costs, high-quality prints.
Best For: Cost-effective printing for businesses with high print volumes.
3. HP OfficeJet Pro 9015
This all-in-one printer from HP has not only printing but also scanning, copying, and faxing capabilities, all with easy mobile printing. It’s best for small offices that require efficient multitasking.
Strengths: All-in-one features, easy mobile printing, self-healing Wi-Fi.
Best For: Small offices that need a printer with scanning and copying capabilities. The OfficeJet Pro is one of the best color printers for small businesses in general.
4. Canon Maxify MB5420
Designed for high-volume tasks, the Canon Maxify MB5420 delivers high page yields per ink cartridge, making it an excellent pick for continuous heavy-duty use without sacrificing print quality.
Strengths: High page yield, robust connectivity options, built for heavy-duty use.
Best For: Businesses needing a workhorse for large, multifaceted print jobs.
5. Xerox VersaLink C405
With advanced security features and cloud connectivity, the Xerox VersaLink C405 is a smart workplace assistant that fits into any technology-driven office environment.
Strengths: Advanced security features, cloud-connected, tablet-like touchscreen.
Best For: Ensuring secure and connected printing environments.
6. Brother MFC-J995DW INKvestmentTank
The Brother MFC-J995DW comes with an innovative INKvestment tank system that offers a very low cost per page. This is a printer for businesses that want to maximize print efficiency and minimize refill needs.
Strengths: Inkvestment tank technology, low cost per page, robust build.
Best For: Long-term savings with less frequent ink purchases.
7. HP LaserJet Pro M404dn
Optimized for efficiency, the HP LaserJet Pro M404dn provides fast printing speeds with superior text quality, making it ideal for offices that need to produce a lot of text documents.
Strengths: Impressive print speed, excellent text quality, energy-efficient.
Best For: Offices that need quick, high-quality document prints.
8. Epson WorkForce Pro WF-4740
Compact and powerful, the Epson WorkForce Pro WF-4740 features fast duplex printing and is equipped with PrecisionCore technology, perfect for small workspaces.
Strengths: PrecisionCore technology, fast duplex printing, compact size.
Best For: Small spaces needing a compact but powerful printer.
9. Canon Pixma TR8620
The Canon Pixma TR8620 excels in versatility with easy setup, superb photo print quality, and a range of connectivity options, making it a great choice for businesses that value flexibility and quality.
Strengths: Easy setup, excellent photo print quality, versatile connectivity.
Best For: Businesses that also require high-quality photo printing capabilities.
10. Samsung ProXpress C3060FW
Balancing high print quality and lots of useful features, the Samsung ProXpress C3060FW is designed for businesses that need dependable performance and professional color quality in their documents.
Strengths: High print quality, robust feature set, reliable performance.
Best For: Businesses looking for a balance of features and performance. The ProXpress is one of the best laser color printers for small businesses overall.
FAQs About Printers for Small Businesses
What should I look for when choosing a printer for my small business?
Key features to consider while printer shopping include print speed, cost per page, print quality, and the types of connectivity options the machine offers. Also, evaluate whether you need additional functionalities like scanning, faxing, and duplex printing.
Are cartridge-free printers better for small businesses?
Cartridge-free printers can give you big savings on ink and are ideal for businesses with high print volumes. However, these machines often have a higher upfront cost, so consider your long-term printing needs and budget.
How can I reduce my printing costs?
To reduce printing costs, consider printers with high yield ink cartridges or refillable ink tanks, try duplex printing to save on paper, and choose energy-efficient models to save on electricity. You can also look into leasing vs. buying equipment as a potential means of cutting costs.
Is it worth getting a printer with wireless connectivity?
Wireless connectivity can boost office flexibility and efficiency by allowing multiple users to print from different devices, including mobile phones and tablets, without needing physical cables.